What Kind of Cases Are You Asking For, How?

We recently touched on an important part of solid marketing strategy; knowing what you’re asking for. Take an honest look at whether the ever-popular but ever-ineffectual “speed and greed” approach is really working. It might be time to step back and look at the big picture.

While running bold, call-to-action TV commercials with the goal of obtaining as many quick-settlement cases as possible may sound like a sensible business strategy, what you might find is that most of those leads either don’t pan out or are so low-value that they actually undercut revenue in the long run. Plus as clients get smarter, using the Internet to do their homework and weigh their vast legal options, short-term-gain ads and tactics are not keeping law firms in practice long.

After more than 32 years of helping lawyers market their practices, we’ve found that a smarter long-term plan is to build a multi-pronged marketing strategy around obtaining quality, high-value, big-referral cases that deliver reliable results for both the client and the practice.

To gauge where you are on the value scale, start by asking these questions:

  1. What is our current reputation in the marketplace?
  2. Is our firm known for high-quality or high-turnover settlements?
  3. Are we leaving too much on the table with a churn-and-burn approach?
  4. Are we really prepared to take cases to trial like we say we are?
  5. Are we offering cookie-cutter law or something more specialized?

Getting real and asking tough questions is the first step in developing smarter strategic marketing. The bottom line is law will always be about the money—how much can you get for a client and how much will you charge to get it. But by positioning your legal services as a cheap commodity, you are devaluing the importance of the services you provide to the community.

Instead, start to focus on marketing tactics that help your firm:

  • Position how unique you are in your legal niche or specific market
  • Demonstrate how you can solve a specific problem for a client in need
  • Build on valuable referrals from past clients and your professional network
  • Prove your lawyers’ integrity, confidence, approach-ability and transparency
  • Build deeper, lasting relationships with clients

Start to think of your firm like the best brands. You don’t have to be the Neiman Marcus of your market, but maybe you can start to provide Nordstrom-quality service. The kind that puts the clients’ needs first. The kind that stands out among the competition. The kind that pays off in the end.  The kind that you would want.  The kind that truly gets you referral business.

The fact of the matter is – your clients truly do not know if they received a great settlement or not.  They do know how they were treated.  That is a fact!

You Need a Marketing Strategy!

Marketing a law firm is no different than positioning any other professional services business. You need a strategy. It’s not uncommon to try to “wing it” by designing low-budget brochures after-hours, or assigning a receptionist the daunting task of keeping up with the firm’s website.

But while you might have skated through with that approach in the past, increasing your caseload ever so slightly but not knowing how, the reality is that kind of scattered marketing approach is no longer viable in today’s sophisticated, crowded market.

With the introduction of social and mobile platforms, plus increasingly tech-savvy clients, law firms have to market from every angle from TV advertising, to direct mail and internet-tracked eCRM campaigns — to reach customers consistently. Here’s your wake-up call: You can’t handle this alone, even with paralegals pitching in. Plus, shouldn’t your employees focus on what they do best, converting the leads that do come in?

Marketing a law firm carries a new level of complexity best handled by an agency, preferably with legal expertise, that knows how to leverage every new and changing facet of marketing and advertising.

Now that you know it’s imperative to have a marketing expert as a partner, you can start the rewarding part; creating a strategy to maximize your advertising budget. While we know TV advertising is still the biggest bang for your buck, you can stretch your marketing money in some very creative ways these days thanks to the relative affordability of Web-based marketing tools.

Here’s how to begin thinking strategically when it comes to marketing your legal brand:

  1. Learn your market. Task your marketing experts with finding out out everything about the competition and how your firm fits in — and therefore, can stand out — in your specific legal or regional niche.
  2. Identify your audiences. Do you really know to whom you’re marketing? Is your current message truly tailored to those people? Are there some “fringe” client bases you’ve left out and could target better?
  3. Know what you are asking for. It sounds simple, but if you are trying to compete by selling “speed and greed” law, you are going to get exactly that: an of quick, low-value cases. Consider how that approach may undercut your revenue in the long run.

Formulate a plan based on real data about your market and competition, learn as much as you can about your target audiences, and tailor a message to get exactly what you’re asking for — quality, high-value cases based on relationships that lead to referrals.

Once you’ve worked with a marketing strategist on these core elements, your firm can quickly get on a predetermined path to success. It doesn’t mean things can’t change. Be flexible about tweaking tactics as you go, but hone in from an initial strategy. You can’t go wrong if you start from the right place.

Arming Your Ambassador of First Impressions

Remember the last time you called customer service? Then got sent to someone overseas? That was irritating. Well, the same applies to the intake administrator for your law firm. Whether you have a large operation or one person sitting at a desk, how you take you call-in leads—and turn them into profit—matters.

If you don’t have a strategy for how you handle random and strategic leads that come by phone, now is a great time to design a plan. For it’s often he or she who answers the questions best who gets the case.

First, consider whether or not your intake ambassador needs a script. For firms that have the luxury of employing someone who knows the business intimately and can conversationally qualify a client, this might not be necessary. For other practices, you might have found a warm and approachable intake expert that’s not quite up to speed on kinds of clients that would make a great fit.

Both scenarios require some oversight. A script or questionnaire can be a helpful aid for a person with the voice but not the knowledge. In this case, sit down to draft a conversational script that will carefully and quickly explain your firm while qualifying the caller—without closing the door too quickly. Sometimes that extra question or two can turn a borderline case into a real client.

Even if your intake person is well versed in how to answer a variety of questions from callers, it can’t hurt to review this process. You never know if you could be getting more business. Consider taping intake conversations or even physically listening in on a regular basis to make sure your ambassador is asking all the questions you would were you taking to a potential client.

Remember, you spend a lot of money pleading with people to call you. Don’t you think they deserve to have their expectations met when they finally do communicate with your firm? It’s your responsibility to connect the dots. After all, the person who makes your firm’s first impression can influence the decisions your clients make. Better hope they’re good ones.

Online Lead Generation For Your Law Firm

When you walk into a store, are you more encouraged to buy if someone greets you with a smile and a simple “let me know how I can help you”? You might not have even thought about it, but the answer is most likely yes. The truth is customer service and customer experience matters in every business interaction.

The same applies to law firms. If you operate your organization like a business—which you should—then the first contact you have with a potential client is critical. These days that initial communication doesn’t typically take place in an office. Instead, it starts on the Internet.

Since people start by shopping around the “mall” of lawyers on the Web, your website needs to make an impact and engage customers. It’s your storefront. Your greeter is your live chat feature. If you don’t have a chat feature, now’s the time to incorporate one into your website. We know that this communication tool can increase intake conversions up to 30%.

One smart way to approach live chat is to revisit the store model. Don’t think of online communication as an impersonal robot that’s automated to answer generic questions. Treat your online greeter as a human. Give her a name. Task her with asking pointed questions that will not only help pre-qualify a case, but make the person on the other end feel valued and confident in his or her decision to reach out in the first place.

However, a smiling greeter with a friendly message and ability to answers questions is not enough to acquire cases. The key to converting is what your firm does with each individual Internet lead. Remember, every online lead is a potential relationship . Here are a few tips to keep in mind:

  •     If your greeter is offline overnight, how fast do you get in touch the next morning?
  •     How do you capture enough information without going too far and scaring people off?
  •     How do you follow up once a lead qualifies—and where do you send customers who are not a fit for the firm?

These are just some of the questions worth answering when building a quality Internet intake strategy. Remember, even a 2% increase in conversions can have a huge impact on your bottom line!

Don’t Take A Back Seat to the Quality Ads that Surround You!

think big about your law firm's brand and tv spotsLawyers know TV commercials still capture more eyeballs than ads sent through any other medium on the planet.

The key to effective advertising on screen, however, is to make your message national caliber—one that rings a little louder, differently or more authentically.

It sounds simple, but when your law firm’s ad follows a heavily branded, visually tempting eye-catcher from let’s say Coca-Cola or another corporate giant, what you have to say needs to be even more distinct.

You can’t afford to get drowned out by a big-bucks spot that happens to precede or follow your commercial. There’s only so much prime time—and you need a premier spot to capture your audience’s attention.

Advertising messaging—and all marketing messaging, for that matter—has always been about “how” you do law differently (not what services you offer). Capturing that brand message in 60 seconds or less is a challenge.

But having a team of legal marketing and advertising experts on your side can quickly help you toss out the generics, distill your message to its essence and frame it effectively enough to compete with national ads book ending your commercial.

When developing a new TV spot or re-shaping an existing message for a visually based medium, it’s helpful to include a few key ingredients. Start by asking these questions; the answers will stir up a recipe for success.

  1. Are you saying what every other law firm is saying? Be honest.
  2. What is one distinguishing attribute (brand message) your firm can hang its hat on?
  3. Are you simplifying your message for TV or overloading viewers with information they can’t digest quick enough?
  4. Are you actually getting what you’re asking for with a clear and effective call to action?
  5. Is your production quality crisp—taking into account think like ideal lighting, high-quality voice over, impeccable grain, interesting graphics and optimal editing?

If you’re creative light bulb just flashed, that’s good news. You either have already one or just realized you need to find a full-service TV production partner that can help your firm craft a competitive legal advertisement from start to finish. It’s worth every dime—and it doesn’t have to take every one of them.

Remember, when you’re going back-to-back with national ads, it’s not the time to take a backseat.

We would be happy to evaluate your advertising, confidentially and constructively. Please just give us a call. Network Affiliates has been in this lawyer marketing game since 1981. We currently represent over 90 Law Firms around the country.

What do you have to loose? We feel the value of the case you are trying to get is everything.

Identity Crisis!

Don’t stress. Get back to brand basics.

One of the most common mistakes among legal firms is trying to be all things to all people. Building a brand can help you stop this mistake in its tracks.

By now you know that you are in one of the most competitive business’s in the world. And depending on your legal niche, that competition could be amplified 10 fold. So in the middle of the masses of firms marketing to the masses, how do you stand out?

The answer is branding.

If you want to increase your credibility and caseload, we highly recommend going back to basics. Building your brand doesn’t have to be intimidating. By engaging in a brand exercise, you’re simply revisiting your firm’s history, values, reputation and intentions. Ultimately, you’re giving your marketing efforts a focus by answering questions such as:

What do you stand for?

What do you want to be known for?

What are your five core company attributes?

What is your niche within your niche?

What do people think of when they see your firm’s name?

If you’ve never had a conversation about brand, it’s not too late to start. Or if your firm is changing from what you thought you were a decade ago, now’s the time to think about re-branding. Whether you are in a micro-niche or the massive personal injury market, for example, it’s your job to dig down to the essence of what makes your law firm stand out from the competition.

It could be a novel approach to client services, a consistent method for solving a core problem, identification with a particular type of client sector, a corporate culture that shines from the inside out, a proven ability to obtain settlements in even the most challenging cases, etc.

If you can’t define a differentiators, re-define it.

That means create a way to say what you do and who you are—which may be nearly identical to a competitor—in a different, more engaging, more compelling way. In essence, position your expertise, service style, results, staff, resources or results in such a way that creates a new point of differentiation.

The more clear your brand, the more consistent and aligned your marketing will be. And, like anything, being focused and efficient pays off by stretching your spend. In the end, if you don’t know what you stand for, how can you expect clients to stand by you?

Answering the call!

What do you spend on advertising versus answering the phone at your law office? Step back for a moment and think about how much time and money you invest in making the most effective TV advertising commercial. The point is to drive traffic and make the phone ring, right?

But what happens when the phone does ring—and all your advertising efforts start to pay off. Do you have the right people in place to make sure that those phone calls convert to cases? There are so many nuances to answering the call, from your intake professionals’ tone of voice to the speed in which your office addresses inquires.

If you’re wondering why your advertising is making the phone ring but cases are not growing at the rate you projected, the missing link might be a greater investment in the speed, accuracy and creativity of your call center. Here are a few questions any firm should consider when making a strategic plan for over-the-phone intake:

  1. How knowledgeable are your call receptionists or call-center specialists about your law firm and its services?
  2. Do they need to read from a script or can they answer on the fly a variety of questions about your legal services?
  3. How fast do your intake professionals return a call? What happens after they’ve left one message for a caller?
  4. Are you accidentally turning away cases because you’re not probing further into a caller’s questions?
  5. How do you handle after-hours calls?

Often the firm that’s the quickest to return a call wins the case. Other cases are won by the intake representatives who are the most creative when examining a caller’s legal needs—ones that might not initially fit into a firm’s “box” of services. Sometimes it’s the offices that have a strict policy about multiple follow-up calls that ultimately win the business.

Remember, intake is not about you. It’s about the caller—a busy person who has a life. And work. And kids. And can’t always carve out the time to return your call within 24 hours. That doesn’t mean your firm should give up trying.

If you want to increase your case load and ensure your advertising efforts have legs, start thinking more strategically about answering the call. You might find that a little fine-tuning can go a long way.

Broad, Targeted TV Campaigns Produce Different Results

targeted or shotgun tv advertising strategiesThere is no one size fits all approach to advertising on TV. There are many factors that go into creating a strategic advertising plan for a law firm. Demographics, budget, competition, product, etc., are all things that help determine how an effective campaign is built.

With that being said, there are still two common schools of thought when it comes to planning a media campaign: the targeted approach vs. the shotgun approach.

Target Shooting – You Want a Specific Case

The targeted approach is better for advertisers that are looking for a very specific type of case or have a limited budget and thus want to focus on attracting a certain type of case. Target shooting requires the firm to specifically identify what type of case they would like to attract.

A creative team develops this and produces ads to attract this specific type of client. Once the creative is produced, the media buy is centered on specific programs and/or networks that have high viewership with the particular type of client the law firm is looking to attract.

For example, motorcycle campaigns are very targeted campaigns that focus on trying to bring in cases involving motorcycle accidents. Specific creative is produced and media is placed on networks and programs where motorcycle riders are most likely to be watching.

Shotgun Approach – You Handle a Variety of Cases

A firm using a shotgun approach is targeting a variety of cases specifically related to PI, or domestic law or criminal law, etc. The shotgun approach is more likely to be used by firms that have a larger budget and have the ability to refer cases out if the law firm can’t handle certain kinds of cases.

The shotgun approach is likely to be more expensive since the firm is looking to try and take in as many cases as possible and target as many people as possible. As such, the creative messages for a shotgun approach are often more general and cover broad areas of a firm’s practice.

Law firms using the shotgun approach need to be disciplined during intake and truly understand which cases will benefit the firm the most. An extensive referral network is also beneficial for law firms employing the shotgun approach, as many cases will likely come through the door that the firm can’t handle.

What Approach is Your Law Firm Using?

Is your law firm using a targeted campaign when it should be taking a more broad approach to the marketplace? Or, is your firm struggling to make noise in the market with a shotgun approach and you’re beginning to think a targeted approach might make more sense? Either way, it is important to know where your firm stands and use an approach that will be most effective for your business.

Three Simple Systems to Increase Your Case Load

bald guy holding cash for intake blog post on network affilates
Often times the concept of “putting a new system in place” seems overwhelming. But, really, what is a system? Systems are consistent processes put in place to bring about efficiency. The advantage of systems from a marketing perspective is their ability to truly test, track and evaluate your programs.

There are simple systems firms can put into place, which will help efficiency and growth. Three simple systems that can increase your case load are: Intake, Email Campaigns and Exit Interviews & Leave-Behinds.

Intake

Intake by nature is a system, but some firms do not treat it as one. Make sure the process to collect COMPLETE information from those who contact your firm (via phone or web) is consistent. Utilize secret shoppers to ensure your intake process is reflective of what you think it is.

Collecting information from former, current and prospective clients in order to remarket to them is just as important as qualifying a lead in a new case. After all, you pay for every lead that comes into your office, so capitalize on that and cultivate each contact for potential future business.

Email Campaigns

Ideally this is done through your advertising agency, which makes it absolutely seamless for your own firm and guarantees that all your marketing efforts are consistent.

If you have the capacity and prefer to do your own email campaigns, create a dozen or so intriguing email articles, establish a consistent communication schedule, utilize a reputable email marketing platform and make sure to review the results/analytics on a regular basis. Reviewing the open and click-through rates gives you an opportunity to evaluate and improve your email marketing campaigns.

Exit Interviews & Leave Behinds

Clients are happiest when they receive their settlement check. Why not take this opportunity to obtain a video exit interview with your client? And create a potential client testimonial that you can use in future marketing pieces? Then follow up with your client with a thank-you packet of goodies. This can be anything from a basket of gourmet cookies – to sporting event tickets – to branded merchandise – or restaurant gift certificates. This is yet another reminder that you appreciate their business.

Do not over-complicate the idea of implementing processes within your firm. Just make sure the systems are being used consistently in order to determine their effectiveness.